Policies

The Eldorado Band Program prides itself on always presenting ourselves in the most professional way possible. This includes everyone associated with the band, not just our students. We all are responsible for leaving areas in as good or better condition than we found them, monitoring our language when with the band or representing the band, not participating in PDA (Public Displays of affection), and ALWAYS being respectful of other bands and band programs. Our motto is, “If you don't have something nice to say, don't say it at all.” This applies not only to verbal comments but also to text messages, social media postings, etc. 

When representing the band, students and those associated with the band should all assume that there is no such thing as a private conversation or action.  “No such thing as a private conversation or action” means that everything one says and does, whether you believe others can hear or see you or neither, WILL be seen or heard by someone else.

Eldorado Band's Guiding Principles:

1. You have to WANT to be in the Band: The only prerequisite for participation is for you to be here and do the work necessary to say you were a positive contributor to the band experience.

2. Be Prompt: Be early or on time and transition quickly between tasks.

3. Be Respectful: 

   • To Others - Including staff, students, and guests.

   • To Yourself - Be kind to yourself.

   • To the facility - The equipment, building, and school grounds.

4. Do your BEST: If you do your best ALWAYS you will improve and band will be fun!

20% - TESTS AND QUIZZES – 20% of the quarter grade will be based on tests and quizzes.  These tests may include memorization exams, playing/performing, written/electronically submitted, or choreography exams.  Tests may be required during class or submitted via the EHS Band Google Classroom.  Playing tests consist of a section of music that we are preparing for performance or over a scale or technical study.  It is the student’s responsibility to make up missed tests (IN A TIMELY FASHION) if they happen to be absent during the administration of a playing test.

40% - WARM-UP/TECHNIQUE and PARTICIPATION (Weekly) – 40% of the quarter grade will be based on daily grades including being on time to events, class work, sectionals, preparedness for class, having necessary supplies, and being an active participant in rehearsal.

20% - PERFORMANCES – 20% of the quarter grade will be based on concert attendance and concert participation. (being on time, being helpful with set-up / tear-down, being a good audience member, etc.…)

20% - PRACTICE EVALUATIONS – 20% of the quarterly grade is determined by individual students actively demonstrating progress and growth in class material.  For example, if a student fails to meet performance standards on a required performance element, they need to demonstrate that they are improving on those requirements by taking personal homework time to practice the skill for improvement. 

The Make-up assignment for an EXCUSED absence from a concert is for the student to personally plan and electronically record all the music from the concert on their own and submit the recording files to Mr Sayre via APS google drive.  All recordings must be done with a metronome.  This is due the Monday following the missed performance.  The calendar of events for the entire school year is on the Calendar.  Using it can help you to plan ahead and avoid conflicts.

Make-up work is not available for UNEXCUSED absences.

• Attend a concert and write a critique of the performance (Suggestions: New Mexico Philharmonic, University of New Mexico Ensembles, Community Concert Band, etc.).

• Listen to a classical or jazz concert and write a brief summary of what you heard including titles and composers.

• Attend a musical and write a brief summary of what you heard.

• Write a short report on a music-related topic.

• Suggest an alternative idea.

Note:  The amount of credit gained for each activity will vary depending on the amount of time and effort that it requires.  See Mr. Sayre for more specific information.

Band members should behave in a manner that reflects positively upon the school.  In uniform band members are easily identified.  An individual’s actions, whether good or bad, speak for the entire band.  (CELL PHONES AND OTHER ELECTRONIC DEVICES SHOULD BE TURNED OFF) If we see or hear one of these devices it will be confiscated and turned into the school’s office the following day!

When we have an on-campus concert the format will be as follows:

1. The student will report to the band room in full uniform to pick up their instruments, music, and any supplies that they may need for the concert.

2. The students will either take a seat in the PAC or warm-up in the band room, depending on which ensemble they are a member.

3. At the completion of the performance of the final band of the evening, students will first put the instruments back in their cases and return them to the band room.  (ALL STUDENTS ARE EXPECTED TO STAY AND SUPPORT THEIR PEERS UNTIL THE CONCERT IS COMPLETE!)

4. After the student has put up their instrument they have a job to do in assisting the tear down of the remaining equipment.  (These jobs are listed on signs in the band room and the performance space)

5. Once the job is complete for that student’s section they return to the PAC stage to sign out with the designated band officer(s).  To earn credit for tear-down, a student MUST SIGN OUT!

Discipline in any successful band program must, of necessity, be strict.  We are proud of the fact that our band is complimented on the behavior of our students and asked by restaurants and hotels to return “at any time”.  Parents and students alike must continue to exhibit good sportsmanship and considerate behavior at all times, as they are a direct reflection of Eldorado High School and the Band.

Band students are subject to APS policy regarding the behavior of students who participate in extracurricular activities. Be aware that guilt by association is the rule in use of prohibited substances.  If a student finds that alcohol is available at a party, for example, the only choice is to leave immediately.  Just being present is grounds for disciplinary punishment under APS rules. 

Positive attitude starts by students wanting to be in the band program. The greatest single factor that determines the success of our band program is having a positive attitude.  This is a powerful tool in dealing with others.  A positive attitude is critical to the successful transformation of a group of musicians into a band.  Make the most of every rehearsal and performance.  When difficulties arise, work to solve any problems you encounter; merely complaining won’t change anything. Share positive suggestions with people in a position to act or consider those options.  We each have the power to make the band better; that should be our primary goal.

The band recognizes that genuine feelings of affection may exist between students; however, students should refrain from inappropriate intimate behaviors on campus or at school related events and trips.   Students are expected to behave in an appropriate manner.  Kissing, excessive hugging, hanging on each other, sitting on laps, etc. (as determined by chaperones and or directors) are not acceptable behaviors.  Holding hands is considered an appropriate public display of affection. Repeated or especially inappropriate behavior in this regard may result in disciplinary consequences such as students being separated, parental contact, or possibly being sent home at parental expense.

All band students will wear their band T-shirts for all sanctioned band activities and when participating in organized fundraisers to ensure the public’s understanding that this is legitimate non-profit fundraising.  Unacceptable behavior when representing the band in your band shirt, as determined by the Directors' standards, may result in the student being barred from participating in certain future fundraising events.  Uniform standards of dress and care are explained on the other pages of this site.

The Eldorado High School band program strictly follows the APS published medication policy.  Please refer to the Eldorado High School handbook for further details.

GENERAL ABSENCES

Absences must be communicated by the student’s legal guardian at least 2 weeks in advance using the Excused Absence Request Form (linked in the newsletter, on the website, and here in the handbook). The Directors will have the final say on whether an absence is excused or unexcused.

• Unexcused absences will negatively affect the student's grade and may disqualify them from earning a band letter.

• Failure to notify the Director two weeks in advance may forfeit the opportunity to complete makeup assignments and may result in a failing grade for the performance or event.

MINIMUM REHEARSAL ATTENDANCE REQUIREMENT

In order to perform with any ensemble, students must maintain a minimum of 80% attendance at all scheduled before-school (zero hour), after-school, or designated ensemble rehearsals during the current performance cycle.

This policy has been clearly communicated in class and is designed to ensure fairness and uphold the integrity of the ensemble’s performance.

• Students who do not meet this 80% minimum will be assigned an alternate graded assignment in place of the performance.

• Students are expected to be on time and ready to play or perform by the designated rehearsal start time.

• Students arriving late must notify a director after rehearsal in order for their attendance to be changed from absent to tardy. Interruptions during rehearsal to address late arrivals will not be accommodated.

This policy applies to all performing ensembles within the Eldorado Band Program, including Marching Band, Concert Band, Jazz Band, and Color Guard.

Participation in performances is a privilege that reflects a student’s preparation, commitment, and reliability. Because each student plays a unique and essential role in their ensemble, regular and timely attendance is not only expected—it is required.

WHY THIS POLICY EXISTS

Rehearsals are not optional. They are a critical part of each ensemble’s development in timing, blend, balance, interpretation, and collective artistry. These skills cannot be developed in isolation or made up individually.

When attendance is inconsistent, it undermines the progress of the group and makes it difficult to produce the high-quality performances our program is capable of. Every member matters.

EXCUSED ABSENCES

Absences documented through the school office as illness or appointment will not count against a student’s attendance percentage. However:

• Patterns of only missing zero hour while attending the remainder of the school day will be reviewed on a case-by-case basis, as this raises concern and may indicate a lack of commitment.

• Attendance is expected at zero hour just as it is for any other class during the school day.

YOUR ROLE AS A FAMILY

Families play a vital role in supporting rehearsal attendance. Please help your student prioritize rehearsals, plan ahead for transportation, and communicate any unavoidable conflicts via the proper form (see Attendance Policy section).

EMERGENCY ILLNESS OR LAST-MINUTE ABSENCE

We understand that emergencies happen. In these cases:

• The student (or their guardian) must complete the Excused Absence Request Form and email Mr. Sayre at jordan.sayre@aps.edu before the event.

• Make-up assignments will be issued at the Directors’ discretion. It is the student’s responsibility to follow up and complete them.

CONCERT/PERFORMANCE ATTENDANCE 

Public performances are the culmination of our instructional units. Every student is essential to the success of the ensemble and is expected to attend all scheduled performances.

• Concert participation is required. This includes rehearsals and performances outside of school hours.

• An unexcused absence from a performance will result in a deduction of up to two full letter grades from the student’s grading period.

• Attendance at all rehearsals is mandatory. Only Mr. Sayre may excuse a rehearsal absence.

• Additional rehearsals may be scheduled by the Director. Section Leaders may also schedule rehearsals with prior approval.

For graduation, all non-senior wind, brass, and percussion students are required to perform.

CONFLICTS WITH OTHER EHS ACTIVITIES

We encourage students to explore a wide range of school activities and are committed to supporting their involvement.

• Students in sports, drama, or clubs should have their guardian complete the Excused Absence Request Form at least two weeks in advance of any known conflict.

• When proper notice is given, arrangements may be made for the student to arrive late or leave early, depending on the performance schedule.

EXAMPLES OF EXCUSED ABSENCES  

• Serious illness (with doctor's note if applicable)

• Family emergency or death in the family

• EHS sports competition or event (if pre-arranged)

• Pre-arranged "once-in-a-lifetime" event (approved at least two weeks in advance) 

EXAMPLES OF UNEXCUSED ABSENCES 

• Forgetting about a concert or event

• Not arranging transportation

• Taking a trip without regard for the band schedule

• Failing to complete the Excused Absence Request Form at least two weeks in advance

• Verbally telling a director or section leader (this does not count as proper notice)

Reminder: Only the Director can excuse an absence. Excusal is granted after the official form is submitted and reviewed.

To ensure a safe, respectful, and comfortable environment for all students during overnight band trips, Eldorado Band has established a rooming policy grounded in fairness, student well-being, and legal compliance.

Rooming assignments are made based on gender identity as recorded in school records, and efforts are made to ensure all students feel safe and supported. While we affirm the identities of all students, we also recognize the importance of setting boundaries that preserve a platonic, distraction-free environment in shared living spaces.

Students may not room with individuals they are currently or have previously been in a romantic relationship with, regardless of gender. This policy is in place to protect student privacy, avoid conflicts of interest, and uphold the integrity of the educational experience.

Definition of Romantic Relationship:

For the purposes of this policy, a romantic relationship is defined as a personal connection between two or more individuals that includes emotional intimacy, affection, or attraction that goes beyond platonic friendship. This includes current or past relationships involving dating, exclusive partnerships, or expressions of romantic intent (e.g., holding hands, kissing, referring to each other as partners or significant others).

Students are expected to disclose such relationships privately to the band director if there is any potential overlap with rooming assignments. Disclosure is used solely for the purpose of upholding this policy and maintaining a respectful and safe environment.

All students and parents/guardians will receive rooming information in advance of the trip and will be asked to acknowledge and agree to these expectations in writing. Concerns may be submitted confidentially to the director for review and consideration.

Students are encouraged to report any discomfort, boundary violations, or concerns about their rooming assignment. Such reports will be handled discreetly and without retaliation.

Final rooming decisions are at the discretion of the band directors and school administration, based on the best interest of student safety, well-being, and group integrity.

Students may not enter rooms assigned to students of a different gender identity and may not host students not assigned to their room. Common areas will be available for appropriate socializing during designated times.

Eldorado Band values the dignity and identity of all students. This policy is designed to ensure safety and respect for every individual while maintaining appropriate boundaries in shared living spaces.

Violations of this policy may result in reassignment of rooms, disciplinary action, or removal from trip activities. Students found in violation may also be held financially responsible for any additional travel, hotel, or supervisory costs incurred as a result of policy violations.

In the event of a rooming policy violation, parents/guardians will be contacted immediately to assist in determining next steps.

Proper instrument supplies are essential for maintaining your equipment and ensuring performance readiness. Supplies should be stored in the student’s instrument case and/or assigned band locker. Most items can be purchased at local music stores such as Baum’s, Music Go Round, or from online music retailers.

WOODWIND PLAYERS:

Woodwind musicians are expected to carry appropriate cleaning and maintenance supplies.

• Clarinet and Saxophone players must have at least four working reeds stored in a reed case inside their instrument case at all times.

• Oboe and Bassoon players must have at least two working reeds in their case at all times.

• Marching Band: Synthetic reeds are strongly recommended due to durability and consistency.

• For recommendations on brand, strength, and type, consult a director, staff member, or section leader.

BRASS PLAYERS:

Brass players must have proper mutes, lubricants and cleaning materials on hand at all times. Certain musical selections may require specific mutes, and students are expected to acquire these as needed.

PERCUSSIONISTS:

Being a responsible and prepared musician is especially important for percussionists.

• Percussionists typically play more instruments and notes than anyone else in the ensemble—and are often the only person covering a specific part. This makes their role critical to the success of any performance.

• Students must set up equipment early and put it away properly after rehearsals and performances. All instruments and gear must be returned to their designated storage locations in equal or better condition than they were found.

• If equipment is shared between bands, directors will ensure fair access. In general, instruments, mallets, and equipment should remain with the ensemble using them until returned to proper storage.

Do not borrow equipment from another ensemble without direct permission from a director.

Percussionists are required to own:

• A stick bag labeled with their name

• A pair of concert snare sticks

• A basic set of yarn and rubber mallets

• Specialty mallets will be provided by the EHS Band Program as needed.

In our band program, we believe that earning a letter is a testament to exceptional dedication and commitment. It's not simply about showing up; it's about consistently striving for excellence, going above and beyond what is expected, and demonstrating a true passion for music and growth. Lettering signifies a level of achievement that sets individuals apart, recognizing their outstanding contributions to our collective success.

While individual effort is important, we also recognize that our band's success is built upon the collective contributions of each member. Every performer plays a vital role in our ensemble, and it's the combined dedication, teamwork, and synergy of our entire band that truly propels us to greatness. Lettering reflects not only personal achievement but also acknowledges the invaluable role each member plays in our shared journey towards musical excellence.  

Minimum Lettering Requirements: In order to first be considered for a band and color guard LETTER or BAR (Bar is for 2nd, 3rd, or 4th year lettering), a student must have completed all of the following minimum requirements for the current school year:

• Maintained an “A” average in band class all year

• Had no more than 7 unexcused absences all year for Band rehearsals

• Had no more than 9 unexcused tardies to Band rehearsals

• Attended all afterschool sectionals

• Participated the FULL YEAR of band, color guard/winter guard, including marching band

• Jazz- students must have auditioned for or been selected for jazz all-state

• Jazz- This is your FIRST year in Jazz Band

• Jazz- This is your SECOND year in Jazz Band

• Jazz- This is your THIRD year in Jazz Band

• Jazz- This is your FOUTH year in Jazz Band

REQUIRED PERFORMANCES: If you have a legitimate documented and approved excusal for the following events (must submit evidence of screenshots or otherwise)

Students ONLY in Jazz or Guard need only check the required events for those classes.

Percussionists MUST have participated in their corresponding camps.

• MUST have performed at 3 or more Basketball Games.

• Summer Percussion Camp (percussion only)

• Band Camp

• Soar Day

• All Football Games

• Participated in the FALL band car wash

• March-A-Thon

• Fall Showcase Assembly

• Saturday Marching band rehearsal,

• Los Lunas Invitational

• Fall Jazz Band Concert

• District Marching Performances Festival

• Flagstaff Marching Band Trip

• Zia Marching Fiesta (UNM)

• Sports Assembly

• Winter Jazz Concert (jazz only)

• Winter Band Concert (concert bands only)

• Jazz Festival (jazz bands only)

• Pre-Festival Concert

• Spring Sports Assembly 

• District Festival (MPA) (Does not apply for guard)

• Winter Guard Competitions (GUARD ONLY)

• Participated in the SPRING band car wash

• Spring Jazz Band Concert (Jazz only)

• Spring Band Concert (Concert Band)

• Graduation Spring 2025 (all but seniors and Winterguard)

“Above and Beyond”: In order to recognize students for “ABOVE AND BEYOND” participation the following events will count or are examples of what count toward lettering as additional “Above and Beyond”  opportunities.  Understand that as the school year and calendar evolves that more opportunities may arise.  Use the following criteria as an approximate reference for additional lettering points.  

Examples of additional lettering points beyond the minimum participation requirements: Students that wish to letter should strive for a minimum of 65 to 100 “Above and Beyond” lettering points by doing some of the following activities. Approximate point value is included.

• 10pts - Field Cleanup Day

• 15pts - Been a section leader

• 10pts Served as an Officer in Band

• 10pts - Participated in the AYS Program

• 10pts - Participated in private lessons (minimum of 3 months)

• 5pts - Helped with stage crew, lights, sound 

• 10pts Participated in District Honor Band

• 20pts - Audition for Concert all-state

• 20pts - Auditioned for Jazz Allstate

• 15pts - Selected for Concert all-state

• 15pts - Selected for Jazz Allstate

• 10pts - Played in the UNM Soundpack Band

• 10pts - Helped build luminarias 

• 10pts - Participated in Tuba Christmas

• 10pts - Helped with jazz festival (non-jazz band student)

• 5pts - Helped with stage crew, lights, sound for Pre-Festival Concert

• 20pts - Participated in Solo and Ensemble Festival

• 5pts - Attended an Allstate performance

• 10pts - Participated in Jam sessions for Jazz

• 10pts - Went to UNM Sax Day

• 10pts - Went to UNM Clarinet Day

• 5pts - Helped at Jazz Fest (jazz students)

• 25pts - Loading crew

• 1pt- Concert outside of required EHS performances

Other events that may qualify for Lettering Points that may not be listed above:

Students will list any other events that they can rationalize to be applicable on their lettering form when the form becomes available (additional basketball games, helping at the middle school concerts, helping with the Winter Guard Invitational etc...) Directors will consider them and let students know if they will receive points for these. Students will propose how many points you believe each additional event should be valued at.

Students can qualify for the following Lettering Honors:

• 1st Year Band Letter 65 points

• 1st Year Color guard Letter 65 Points

• 2nd Year Band/Color Guard Bar 65 points

• 3rd Year Band/Color Guard Bar 65 points

• 4th Year Band/Color Guard Bar 65 points

• Screamin' Eagles Jazz Patch (attended all performances and maintained an A average in class all year)

• Golden Image Jazz Patch (attended all performances and maintained an A average in class all year)

• Swing Wings Jazz Patch (attended all performances and maintained an A average in class all year)