july 23, 2023

Weekly Newsletter - July 23, 2023

I hope everyone is enjoying their day off from band camp.  I know it's hot, I know it's long, but keep pushing - all the hard work is worth it in the end.

This week we have a bunch of information from the boosters, and are now including a word from Mr. Sayre - so be sure to check that out.

What's in this newsletter?

Here's what we have for this week.

Now on to the details...

Band Camp Spirit Schedule

This week, each day at band camp will have a spirit-related theme.  Here is the schedule:

Uniform Fitting Schedule

Uniform fitting will be happening during lunch hour this week.  Please make sure you attend your scheduled day.

Upcoming Parent Meeting

Our annual end-of-band-camp parent meeting is coming up this Saturday, July 29th at 9 AM.  

For those that are new to this, here is how Saturday will go.

Students meet for rehearsal at 9 AM on the marching field.  Parents meet in the PAC at 9AM.  Parents will be going through all the information they will need to know for the year during that meeting.  At approximately 10:30ish - depending on how long the meeting goes - we will all head up to the marching field to see the students perform, the results from all their hard work during band camp.

If you have any questions, please let me know.

Volunteer Opportunities

We have a number of volunteer opportunities early in the season.  They are for our annual Flea Market/March-A-Thon, uniform fitting, and our car wash fundraiser.  You can always find signup opportunities on our Volunteering page.

Uniform Fitting - During band camp, the students will be fitted for their marching uniforms.  This will happen during lunch on the week of July 24-28.  Ideally, we need some volunteers with unsupervised clearances, but we also have jobs for those without that clearance.  This is just for an hour, and there are slots for each day of the week, so its a great way to get involved and get to know other parents and some of the kids as well.

Signup Link:

Flea Market/March-A-Thon - this is an annual event that brings in good money for the program, but it takes a small army to pull it off.  It is on Saturday, Aug 26th, and we will be hosting a flea market in our north parking lot, and need parent volunteers to man sections of the sale, provide tables/tents, offer their truck for pickup services early that morning, and cleanup at the end.  During this event, the kids will be marching through the neighborhood playing pep tunes for the community and accepting donations (the march-a-thon).  This event will also need some parents to walk alongside, taking donations, and helping guide the band.  Additionally, be sure to save your gently used items to donate as well.  Dropoff for items will be that Saturday morning starting at 6AM.  See the Flea Market and March-A-Thon pages for details.

Flea Market Signup Link:

March-A-Thon Signup Link:

Car Wash - this is a fundraiser we do every year at a nearby business.  We need volunteers to help keep the car wash line moving, cooking hot dogs, taking donations, etc.  There are additional opportunities to provide equipment, like power washers.  This event will be on Aug 19th.

Signup Link:


Our corporate sponsorship program was very successful last year, and ultimately helped lower band fees for everyone.  We are initiating this process earlier this year in hopes of building on that success, and lowering band fees even more for this year. (the more sponsorships we get over the summer, the lower your band fees will be for the year...)

The link below provides a sponsorship letter that you can print/send to local businesses you have a relationship with - doctors, dentists, orthodontists, family businesses, realtors, etc. are all great opportunities.  The letter outlines the details for them and provides a way to get a hold of me with any questions.

In addition, this year, we are going to incentivize the students to participate with a little friendly competition.  The section that brings in the most corporate sponsorship dollars will win a prize.  And don't worry smaller sections, we will determine the winners based on $ / student, so you have just as much of a chance of winning as the largest section.  Just make sure you let the sponsor know to provide your name to us so we can apply the funds to the right section.

You can start today!  And we will be taking sponsorships up through August so you have all summer to work on this.  If you have any questions, please let me know.

Corporate Sponsorships:

Stay cool out there!  And we'll see you all on July 29th!

Go Eagles!


Now, a word from Mr. Sayre...

Hello Band Families,

Congratulations to our new members on a successful first few days and also to our returning members for an awesome first day of band camp!  The staff and I are genuinely appreciative of your hard work and positive attitude through what has been a very warm week.  We have introduced pretty much all of the necessary marching and maneuvering techniques and next week we'll be putting it all together with our music.  

Also, we would like to thank our parent volunteers and supporters for bringing us ice cold water, popsicles, and other treats throughout the week.  It cannot be understated just how important your support is to the band program.  

A few reminders:

1. Be sure you are well hydrated the night before and morning of each day of camp.  

2. Bring at least a half gallon of water and sun protection with you.  

3. Make sure you eat a healthy breakfast.

4. Make sure you have a plan to either bring or go get lunch each day.  

If you have any questions or need to communicate about a conflict with a marching band rehearsal please email me at  

We are looking forward to a week of musical and visual excellence!

Mr. Sayre